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Upgrade for unlimited →How to write a resignation letter
A good resignation letter is short, professional, and positive. State that you're resigning and your last day, thank the company, and offer to help with the transition. Never burn bridges, you may need references or cross paths again. Keep the reason brief and gracious.
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A resignation letter is a short, formal record, not a place to explain yourself. Keeping it brief and neutral protects a reference you may need for years.
What it needs to contain
- That you are resigning, stated plainly.
- Your last working day, calculated from your notice period.
- A brief line of thanks.
- An offer to help with the handover.
What to leave out
Your reasons, your grievances, and anything you would not want read aloud. The letter goes into your file and may be seen by people who were not part of the situation. If you have feedback worth giving, an exit conversation is the place, not the letter.
Tell your manager first
The letter follows the conversation, it does not replace it. Finding out by email that a team member is leaving is the fastest way to sour a relationship you were about to leave on good terms.
Getting the notice period right
Check your contract before you name a date, since notice varies and stating the wrong end date creates an awkward correction. If you are willing to be flexible on the handover, say so in the letter rather than committing to something in advance.
Questions people ask
Should I say why I am leaving in my resignation letter?
No. Keep it factual and brief. Reasons belong in the conversation with your manager or an exit interview, where context exists and tone can be read.
How much notice should I give?
Whatever your contract specifies, unless you agree something different with your employer. Check it before you name a date.
Can I resign by email?
The letter can be sent by email, but have the conversation first. Learning of a resignation from an inbox is what damages an otherwise good exit.
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